Clerk/Auditor
Minutes
Duchesne County
Commission Meeting

Duchesne County
Commission Meeting

The following document has been re-formatted from the original for Internet accessibility.  County Commission Minutes, in their original format, are available through the Office of the County Clerk/Auditor.

MINUTES FOR REGULAR COMMISSION MEETING HELD
JANUARY 26, 2004 BEGINNING AT 1:00 P.M.
IN THE COMMISSION BOARD ROOM
IN DUCHESNE, UTAH

Present:  Commission Chairman Larry S. Ross, Commissioner Lorna Stradinger, Commissioner Kent Peatross, Road Supervisor Douglas Nielsen, Henry Remund and Andrea Arnold taking minutes.

Prayer: Commissioner Stradinger
Pledge of Allegiance:  All wishing to participate.

Road Items
Mr. Nielsen stated the Ute Tribe had approved the resolution for funding the Arcadia Road Project.  The Bureau of Indian Affairs (BIA) will make an agreement for the county to co-sign allowing the transfer of BIA funds to the Utah Department of Transportation (UDOT) for their share of the Arcadia Road Project.  Commissioner Peatross asked if UDOT includes administrative fees.  Mr. Nielsen stated they would for the project.

Commissioner Ross asked the status of the two other road projects.  Mr. Nielsen stated the preliminary study design of the Lake Fork Bridge Project would be approved by UDOT in February.  At that time it is possible for the project to go bid in sixty (60) days.   They could have a contractor selected for the project by the middle of April and completed by June of this year.

Mr. Nielsen requested approval for the purchase of a JCI Screening Plant to replace the present one at the crusher.  The purchase would cost approximately three hundred and twenty-five thousand dollars ($325,000).  Commissioner Stradinger motioned to approve the purchase.  Commissioner Peatross seconded the motion.  All commissioners voted aye and the motion passed.

...Deputy Clerk/Auditor Judy Mutton joined the meeting...

Ordinance 04-217 Accident Review Board Establishment (Amending)
Mrs. Judy Mutton stated the number of members on the board would be changed from four (4) to six (6).  The commission was removed from the board due to the fact they are the appeals board.  Commissioner Stradinger stated an odd number of board members were needed to avoid a split decision.  Commissioner Peatross suggested they remove the department head vote to solve the problem of a split decision.  Commissioner Stradinger motioned to approve the Accident Review Board Establishment (Amending Ordinance No. 98-143) Ordinance 04-217 with the before mentioned changes.  Commissioner Peatross seconded the motion.  All commissioners voted aye and the motion passed.

Resolution 04-02 Interlocal Cooperative Agreement with Utah Association of Counties (UAC)
Commissioner Peatross motioned to approve Resolution 04-02 Interlocal Cooperative Agreement with UAC amending the name from Utah Association of Counties Insurance Mutual (UACIM) to Utah Counties Insurance Pool (UCIP).  Commissioner Stradinger seconded the motion.  All commissioners voted aye and the motion passed.

...Deputy Clerk/Auditor Carol Casey joined the meeting...

2004 Beer License Approvals
Deputy Clerk/Auditor Casey presented for approval beer license applications for 2004 from Defa's Dude Ranch, Bluebell Store, Hanna Lounge and Neola Store for approval.   Commissioner Stradinger motioned to approve the 2004 beer license applications for Defa's Dude Ranch, Bluebell Store, Hanna Lounge and Neola Store.  Commissioner Peatross seconded the motion.  All commissioners voted aye and the motion passed.

East Duchesne Culinary Water Letter of Support for Easements
Commissioner Ross stated the proper procedure when an individual wishes to put a water line across tribal land is to submit letters of support to the Ute Tribe for approval of an easement (see attached letter).  Commissioner Peatross motioned to approve the request for a right of way easement across tribal lands.  Commissioner Stradinger seconded the motion.  All commissioners voted aye and the motion passed.

Revision of Sick Leave and Compensation Personnel Policies
Commissioner Ross stated the revision of sick leave policy would allow county employees to use forty (40) hours per year of personal sick leave time to attend immediate family.   The revision of compensation policy would allow employees to be given a pro-rated cost of living increase when they complete their probation period of six (6) months.   Commissioner Stradinger motioned to approve the revisions to sick leave and compensation policies.  Commissioner Peatross seconded the motion.  All commissioners voted aye and the motion passed.

Payment In Lieu of Taxes (PILT)
Commissioner Peatross motioned to approve a payment of one hundred eighty-six dollars and thirty-four cents ($186.34) to the Utah Association of Counties (UAC) to support the National Association of Counties (NACo) Public Lands Trust Fund Assessment.   Commissioner Stradinger seconded the motion.  All commissioners voted aye and the motion passed.

Tax Adjustments - Assessor
Andrea Arnold presented the following tax adjustments:

Account # Serial #	YR	+Debit -Credit	Comments
UT5402DA	03	-$62.59	Refund on boat registrattion. MSRP incorrect.
UVR-13-14 00-018-1408	01	-$100.00	Business Penalty taken off.
VS-0135 00-021-1122	00-03	-$230.94	MH was sold 1997, not taken off real property
ME-0017 00-003-4219	03	-$46.23	Double billed on MH.
HT-02-88 00-027-6208	02-03	-$631.32	Double billed on MH.

Commissioner Stradinger motioned to approve the tax adjustments.  Commissioner Peatross second the motion.  All commissioners voted aye and the motion passed.

Vouchers
Andrea Arnold presented vouchers #86697 through #86802 in the amount of three hundred one thousand, three hundred twenty-four dollars and ninety-four cents ($301,324.94).  Commissioner Peatross motioned to approve the vouchers.   Commissioner Stradinger seconded the motion.  All commissioners voted aye and the motion passed.

...Emergency Management Supervisor Georg Adams joined the meeting...

Request for Waiver of Fire Fee (Henry Remund)
Mr. Henry Remund stated he received a bill from Duchesne County in the amount of one hundred and two dollars ($102.00).  He doesn't feel he should owe this amount to the county for a fire he had on his property in August of the year 2003.  He stated he was burning Fox Tail on his property and had put the sprinklers on it to extinguish the fire when he was finished.  When he went home, his wife told him she had heard on the scanner that dispatch had been called to the fire.  He called dispatch and told them not to send out the fire crews because he had already extinguished the fire.  Mr. Georg Adams stated at the time there was a moratorium in place forbidding controlled burns of any kind so the fire department had to respond even though he called dispatch to tell them he had the fire out.  He stated the actual cost of the fire run was one hundred and two dollars ($102.00).  Commissioner Peatross stated at the time of Mr. Remund's fire there was a moratorium in effect.  The moratorium had been announced in the local media.  Mr. Remund did not notify the proper authorities of his intentions to burn to prevent unnecessary call outs of the fire department.  Commissioner Peatross motioned to reduce the fee owed by fifty percent (50%) leaving fifty-one dollars ($51) owed to the county.  Commissioner Stradinger seconded the motion.  Commissioner Ross opposed the motion stating he would reduce the fee owed by one hundred percent (100%) because Mr. Remund was controlling the growth of Fox Tail to prevent wild fires and fully controlled the fire.  He stated the process for meeting fire control standards is an on going process of education.  Two commissioners voted aye and the motion passed.

Minutes of Meeting Held January 12, 2004
Commissioner Peatross motioned to approve the minutes as corrected.  Commissioner Stradinger seconded the motion.  All commissioners voted aye and the motion passed.

Adjournment
The commission adjourned the meeting at 2:45 p.m.

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