Clerk/Auditor
Minutes
Duchesne County
Commission Meeting

Duchesne County
Commission Meeting

The following document has been re-formatted from the original for Internet accessibility.  County Commission Minutes, in their original format, are available through the Office of the County Clerk/Auditor.

MINUTES FOR REGULAR COMMISSION MEETING
HELD DECEMBER 15, 2003 BEGINNING
AT 1:00 P.M. IN THE COMMISSION BOARD ROOM
IN DUCHESNE, UTAH

Commissioners Present:  Commissioner Lorna Stradinger and Commissioner Kent Peatross.  (Commission Chair Larry Ross excused for funeral.)

Others Present:  Road Supervisor, Doug Nielsen and Leann Stewart taking minutes.

Prayer: Commissioner Lorna Stradinger
Pledge of Allegiance:  All wishing to participate.

Road Department Items
Mr. Nielsen stated that Phillip Huff with the Utah Department of Transportation needs a letter (which he had Andrea type), identifying Horrocks Engineers as the engineer continuing with construction engineering services on the Lake Fork Bridge Project #BROLC13(5).  We already have a contract with Horrocks for the preliminary work on the bridge and this would allow Horrocks Engineers to finish the project.   Commissioner Peatross motioned to approve the letter with corrections as to the continuation of service.  Commissioner Stradinger seconded the motion.  Both Commissioners voted aye and the motion passed.

Mr. Nielsen also asked for approval for the purchase of a new desk unit for the new office that is being built at the road department.  
Commissioner Peatross motioned to approve PO #R639-260 for office equipment, in the amount of $1,888.98.  Commissioner Stradinger seconded the motion.  Both Commissioners voted aye and the motion passed.

Mr. Nielsen also gave the commissioners a listing of how the money is spent on the B roads.   Commissioner Stradinger stated that she was impressed with how much the County has contracted with the private sector for road work and would like this fact brought to the attention of the public.  (Attach Doug's chart when updated).  By agreement, Special Service District #2 has put up approximately 75% of funding for road projects.

Commissioner Peatross asked Mr. Nielsen about the release of the bond for Bandanna Ranch and asked him to contact Pat Ford regarding the matter and get back with the commissioners.

Resolution 03-20 of 2004 Commission Meeting Schedule
Commissioner Peatross motioned to adopt Resolution 03-20 Meeting Schedule of the Board of County Commissioners for 2004.  Meetings will be every Monday (except holidays) beginning at 9:00 A.M. in conference room 1 for the working session and at 1:00 P.M for the regular session in the Commission Board Room of the Duchesne County Administration Building.  Commissioner Stradinger seconded the motion.  Both Commissioners voted aye and the motion passed.

Consideration of Morning Agenda Items
Mr. Mike Lefler came into the meeting for the decision on the bid from Wasatch Electric for the Public Safety Building Fire Alarm and Detection System.  Commissioner Peatross motioned that as no other bids had been submitted that the county accept the bid from Wasatch Electric for $13,776.00.  Commissioner Stradinger seconded the motion.   Both Commissioners voted aye and the motion passed.

Commissioner Peatross motioned to approve the contract between Intermountain Health Care and Duchesne County for the County Medical Insurance Plan.  Commissioner Stradinger seconded the motion.  Both Commissioners voted aye and the motion passed.

Colene Nelson, County Treasurer came into the meeting with a problem regarding Evie, the person who is contracted for the county web page.  She has been unable to get any response from Evie even when urgent, and wanted to know what could be done.

...Pat Ford joined the meeting at 1:30...

Vouchers
Leann Stewart present vouchers # 86226 through 86277 in the amount of $192,015.64 for approval.

...Commissioner Larry Ross joined the meeting at 1:35 (Funeral)...

Commissioner Peatross motioned to accept and approve the vouchers.  Commissioner Stradinger seconded the motion.  All Commissioners voted aye and the motion passed.

Reading of the Minutes:
Commissioner Peatross motioned to accept the minutes as corrected.  Commissioner Stradinger second.  All Commissioners voted aye.

...Jim Forakis joined the meeting 1:45...
...1:50 Roland Uresk joined the meeting...
...1:55 Bud Steffens (represenative for the Johnson Water District)
joined the meeting...
...2:00 Doug Nielsen returned and Bill Coleman joined the meeting...

2:00 Public Hearing - Proposed annexation into the Johnson Water District.
Bud Steffens requested to have the area of Township 4 Range 4 West Sections 8, 9, & 17 annexed into the Johnson Water District.  This also includes some Tribal land, which Commissioner Ross noted, we do not annex.  This has not been noticed and will be continued until a later date.

Request to Vacate 'D' Roads in Township 2 Range 9 West
Mr. Pat Ford has requested to vacate 'D' roads on his property.  The roads are private roads and are not used by the public.  He stated that he had been asked to do so in two phases:
1.    Properties owned by Ford's Inc.
2.    Bandanna Ranch properties
Mr. Ford stated that he had done this and that all the property owners have been noticed.   Mr. Ford related that he has received over 40 phone calls regarding the notice and that keeping the Red Creek Road, a county "b" road, open was the landowners only concern.

Mr. Coleman also wants to vacate the D roads on his property. The roads were private since before his time, he wanted to know how and why they became public roads.   Commissioner Ross stated that in 1976 the State Legislature asked counties to map all public roads, there are no minutes or other records to show how this was done.   Mr. Nielsen informed Mr. Coleman that the difference between 'B' and 'D' roads is that the 'B' roads are maintained and the 'D' roads are not roads that the county maintains even though the county claims the right-of-way. 

The commissioners informed Mr. Coleman that he would need to notify all the landowners that may be affected by his request and then set up a hearing at a later time.   This matter to be continued until a later date.

Commissioner Stradinger motioned that Duchesne County vacate all roads in Bandanna Ranch and those owned by Ford's Inc. per the public notice.Commissioner Ross noted that not all the property in sections 34 and 35 are part of Bandanna Ranch and that the notice should be amended to include only the property owned by Bandanna Ranch and/or Ford's Inc. Properties in those two
sections.  Commissioner Strandinger then motioned that Duchesne County vacate all roads as per the amended notice.  Commissioner Peatross second.  All Commissioners voted aye and the motion passed.

Approval of the Resolution of Vacation scheduled for Dec. 22, 2003.
Mr. Ford also requested the release of a pipeline bond as the pipeline is in and working.  The commissioners said he needed to talk to Teresa Nielsen in Planning and Zoning and verify that it is done, in order to acquire a release of the bond.  He could put it on the agenda for next Monday, December 22, 2003. 

Tax Adjustments for the Assessor presented by Leann Stewart

Account # Serial #	YR	+Debit -Credit	Comments
00-029-0977 3907-0003	2003	-$231.19	Put on as Primary Res.  Also reduced MH to salvage.
HT-02-0041	2003	-$156.32	Double billed on real and personal property.  Refund.
00-033-3989	2003	-$220.70	Rollback, extra year added.

Commissioner Stradinger motioned to approve the tax adjustments as requested by the Assessor.  Commissioner Peatross seconded the motion.  All Commissioners voted aye and the motion passed.

Diane Freston, Duchesne County Clerk/Auditor submitted two invoices from Keilbasa to be included with vouchers for payment.  Commissioners approved payment.

Commissioner Stradinger motioned to adjourn at 3:00 p.m.  Commissioner Peatross seconded the motion.  All commissioner vote aye and the motion passed.

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