Clerk/Auditor
Minutes
Duchesne County
Commission Meeting

Duchesne County
Commission Meeting

The following document has been re-formatted from the original for Internet accessibility.  County Commission Minutes, in their original format, are available through the Office of the County Clerk/Auditor.

MINUTES FOR REGULAR COMMISSION MEETING HELD JULY 28, 2003
BEGINNING AT 1:00 P.M. IN THE COMMISSION BOARD ROOM
IN DUCHESNE, UTAH

Commissioners Present:  Commission Chairman Larry S. Ross, Commissioner Lorna Stradinger, and Commissioner Kent Peatross.

Others Present:  Road Supervisor Douglas Nielsen, Deputy Attorney Roland Uresk, Clerk/Auditor Diane Freston, Devin Clayburn, Tina McKeon and Carol Casey taking minutes.

Prayer: Commissioner Peatross
Pledge of Allegiance

Road Items: Mr. Nielsen stated that he received a memorandum regarding the job status on the acquisition of right-of-way parcels for the Arcadia Road project. He also received the parcels to be recorded and the invoices for payment to the landowners.

Mr. Nielsen stated the road department is currently working on Sundown Ridges Subdivision Road. They expect to finish paving in the Fruitland area this week. The paving will then move to the Roosevelt area.

Commissioner Peatross stated he had received communication from Shirley Walsh regarding the dust on the Red Creek Road. Mr. Nielsen will check into pricing some magnesium chloride to control the dust.

Commissioner Ross read a letter of thanks from Tabiona Town.

Dear County Commissioners, the Town of Tabiona would like to thank the Duchesne County commissioners for help in the paving of our streets. We have had many of the residents comment on how much this has improved our community and how happy they are with the new pavement. The improvements are very much appreciated. Thank you. Signed, Tabiona Town Mayor, and Council Members.

The commission would like to include a thank-you to the road department for their part in the project.

Mr. Nielsen presented a signed right-of-way map for CR#363, Steamboat Mountain Road in Talmage. Mr. Nielsen is requesting that a public hearing be held to have the road included in the county Class B Road system.

Motion: Commissioner Stradinger made a motion to have a public hearing regarding the acceptance of CR#363 as a Duchesne County Class B Road. Commissioner Peatross second. Motion carried. Roll Call Vote: All Commissioners Voting Aye.    

Devin Clayburn - Eagle Scout Project:  Mr. Clayburn stated he is from Scout Troop 247 in Bridgeland. He has completed all the necessary requirements to become an Eagle Scout except for one required merit badge and his eagle project. He initially wanted to put up signs around Midview Reservoir, stating it was a Federal Bird Refuge and Tribal Waters. He was unable to get permission from the Ute Tribal Business Committee. He now wants to place two Welcome to Bridgeland signs in Bridgeland. Mr. Clayburn presented a draft of the signs. They would be three by four feet in size and made of metal. "Welcome to Bridgeland" would be printed at the top and a cutout resembling the bridge in the middle. Wording at the bottom would say, "Home of the Historic Bridgeland Bridge and Midview Reservoir Federal Bird Refuge".

The locations Mr. Clayburn has chosen for signs are on the west side of the Arcadia Highway near the intersection of the Midview Reservoir Road and the east side of CR #79 and Highway 40 at the Bridgeland turnoff. Mr. Clayburn requested permission to place the signs at the locations and information regarding any necessary rules and regulations that might apply.  Mr. Nielsen stated he previously met with Mr. Clayburn and approved both locations.

Commissioner Peatross commended Mr. Clayburn on his presentation.  Motion: Commissioner Peatross made a motion to approve Mr. Clayburns request to place two information signs in Bridgeland. Mr. Nielsen is to work with Mr. Clayburn on proper placement of the signs. Commissioner Stradinger second. Motion carried. Roll Call Vote: All Commissioners Voting Aye.

...............Assessor Greg Garff joined the meeting...............

Approval of Dates for the Board of Equalization Hearings:   Clerk/Auditor Diane Freston presented the proposed dates for the Board of Equalization Hearings. The dates for the hearings are:
Monday, August 25th 2:00 PM - 5:00 PM
Tuesday, August 26th 2:00 PM - 7:00 PM, &
Friday, August 29th, 10:00 AM - 5:00 PM
The assessor's offices will schedule the appointments.  Motion: Commissioner Peatross made a motion to approve the proposed dates for the Board of Equalization hearings. Commissioner Stradinger second. Motion Carried. Roll Call Vote: All Commissioners Voting Aye.

Consideration and Approval of Resolution 03-16 -
RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF AN AMENDED INTERLOCAL COOPERATION AGREEMENT WITH OTHER MEMBERS OF UTAH ASSOCIATION OF COUNTIES INSURANCE MUTUAL, RELATING TO THE ESTABLISHMENT, FUNDING AND OPERATION OF UTAH ASSOCIATION OF COUNTIES INSURANCE MUTUAL

WHEREAS, pursuant to the provisions of the Interlocal Cooperation Act, Title 11, Chapter 13, Utah Code Annotated, 1953 as amended, and the Utah Insurance Code, Title 31 A, Chapter 5, Utah Code Annotated, 1953 as amended, public agencies, including political subdivisions of the State of Utah as therein defined, are authorized to enter into mutually advantageous agreements to provide services and facilities; and WHEREAS, the Board of County Commission of Duchesne County, Utah, has determined that the interests and welfare of the public within Duchesne County's jurisdiction will best be served by an Amended Interlocal Cooperation Agreement with other members of Utah Association of Counties Insurance Mutual relating to the establishment, funding and operation of Utah Association of Counties Insurance Mutual. NOW, THEREFORE, be it resolved by the Board of County Commission of Duchesne County, Utah, that Duchesne County approve and authorize the Commission Chair to execute an Amended Interlocal Cooperation Agreement with other members of Utah Association of Counties Insurance Mutual relating to the establishment, funding and operation of Utah Association of Counties Insurance Mutual.

APPROVED AND ADOPTED this 28th day of July, 2003

Motion: Commissioner Stradinger made a motion to accept Resolution 03-16 authorizing the amended Interlocal Cooperation Agreement with UACIM. Commissioner Peatross second. Motion carried. . Roll Call Vote: All Commissioners Voting Aye.

Auditor's Office - Tax Adjustments - Vouchers -

Approval of July 21, 2003 Commission Minutes:   The minutes of July 21st were reviewed and corrections made.  Motion: Commissioner Stradinger made a motion to approve the minutes as corrected.   Commissioner Ross second. Motion carried. Roll Call Vote: All Commissioners Voting Aye.

Vouchers: Deputy Clerk/Auditor presented vouchers # 84378 to #84460 totaling $264,072.53 for approval.  Motion: Commissioner Peatross made a motion to approve the vouchers. Commissioner Stradinger second. Motion carried. Roll Call Vote: All Commissioners Voting Aye.

Other Business:  Purchase of property at the Beg of the NE Corner of Lot 1, Plat B, Block 6, Neola Survey, TH S 100.002 Ft. M/L W 102 Ft, N 100.02 Ft M/L E 102 Ft. to Pt of Beg Pt NE ¼ NE ¼, Sec. 6, T1S, R1W, USM 0.23 AC for the Neola Fire Station. The purchase price was $7,500.00 plus half the closing costs of $75.00.   Motion: Commissioner Peatross made a motion that an additional $1,100.00 be paid to Neola Water & Sewer District to activate the water & sewer connection on the property. Commissioner Stradinger second. Motion carried. Roll Call Vote: All Commissioners Voting Aye.

Carrie Mascaro, Personnel Department, presented two new hire names for approval. One is for a part-time motor vehicle office person, and the other is a corrections officer.   Motion: Commissioner Peatross made a motion to accept the names presented by the personnel director. Commissioner Stradinger second. Motion carried. Roll Call Vote: All Commissioners Voting Aye.

Commissioner Ross stated he had received a request for county support of the Con Amore Fishing Day for year 2003.  Motion: Commissioner Stradinger made a motion to contribute $600.00. Commissioner Peatross second. Motion carried. Roll Call Vote: All Commissioners Voting Aye.

...............Duchesne City Mayor Clint Park, Chris Bird,
Carolyne Madsen, and Mike Lefler Maintenance Department
joined the meeting...............

Duchesne City Mayor Clint Park reported that there was a problem with the sewer backing up in the basement of Ken and Chris Bird's home last week. When the city opened the man-hole to clean out the clog there was a huge amount of grease, condiments, head phones, and clothing in the line.  Mrs. Bird stated that the first occurrence was in March 2002. She said they removed a shirt that had Duchesne County Jail written on it. At that time her insurance company paid for the damage except for a $2,500 no fault, which the city insurance paid. The Birds then were instructed to install a back flow preventer so that it would not come into their home again. However, after talking with an engineer she was told that the preventer will not properly work because of several factors.

Mrs. Bird said the engineer stated that that jails are required to have a pre-treatment system. There are five homes above her on the line and she feels that the homes are not the cause of the problem.
She was told that a few days before her problem the jail had a clog and it was flushed with a pressure system blowing it on down the line. Mrs. Bird stated that she wants the cause of the problem addressed so that she never has to worry about sewage backing into her basement again. Because this has happened twice in less than three years, her insurance company informed her that if she files a claim they will drop her and she will be put on a high-risk list.
Mrs. Bird stated that because of the possibility of exposure, they called a clean-up company.  Mrs. Bird also stated she has filed claims with the city and county. 

Mr. Park stated that they put a camera up the line last week. It showed grease hanging on the lines. Mr. Park stated that Officer Fillingim told him that last week the grease traps were full. They had them cleaned using high pressure to unclog the line.  Mr. Lefler stated that there are two holding tanks for the grease. Every three months the tanks are pumped out.   Commissioner Ross stated that the county will construct what ever it takes to keep these items from getting in the line. Mr. Park also feels that when the jail has problems of this type it would help if the city were informed so that they could watch for problems on down the line. The city insurance company is upset with this happening twice. The cause must be addressed. The city will have a camera put in next week to video the line both directions from the Bird residence. 

Commissioner Ross directed Mr. Lefler to look into getting the proper equipment to dispose of items before they enter the lines. The jail kitchen needs to review their procedures of dumping also.
Mr. Lefler and Commissioner Stradinger feels that because the jail line is a six-inch line and it dumps into a ten-inch city line that the cause for the clogging could be further down in the line past the Bird residence.
   
Executive Session - Pending Litigation (3:00PM)
Motion: Commissioner Stradinger made a motion to go into executive session. Commissioner Peatross second. Motion carried. Roll Call Vote: All Commissioners Voting Aye.

Motion: Commissioner Stradinger made a motion to go out of executive session at 4:15 PM. Commissioner Peatross second. Motion carried. Roll Call Vote: All Commissioners Voting Ay.

Adjournment 4:15 PM

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