Clerk/Auditor
Minutes
Duchesne County
Commission Meeting

Duchesne County
Commission Meeting

The following document has been re-formatted from the original for Internet accessibility.  County Commission Minutes, in their original format, are available through the Office of the County Clerk/Auditor.

MINUTES FOR REGULAR COMMISSION MEETING HELD JULY 21, 2003
BEGINNING AT 1:00 P.M. IN THE COMMISSION BOARD ROOM
IN DUCHESNE, UTAH

Commissioners Present:  Commission Chairman Larry S Ross, and Commissioner Lorna Stradinger. Commissioner Kent Peatross absent.

Others Present:  Road Supervisor Douglas Nielsen, Ellen Hill, Barry Hill, Tim Abbott, Margo Farnsworth, Derek Bruton, Lori Ann Bruton, Dayna Wilkerson, and Carol Casey taking minutes.

Prayer: Commissioner Ross
Pledge of Allegiance

Road Items: Mr. Nielsen presented payment request No. Five for consultant services from Horrocks Engineering on the Lakefork Bridge project No. BRO-LC13(5) in the amount of $37,941.32 for signature.  Motion: Commissioner Stradinger made a motion to approve request No. Five in the amount of $37,941.32 to be paid to Horrocks Engineering. Commissioner Ross second. Motion carried. Roll Call Vote: Both Commissioners Voting Aye.

Mr. Nielsen also presented payment request No. Nine for consultant services from Horrocks Engineering on the Bridgeland/Duchesne River Bridge project No. BRO-LC 13(4) In the amount of $10,133.58 for signature.  Motion: Commissioner Stradinger made a motion to approve request No. Nine in the amount of $10,133.58 to be paid to Horrocks Engineering. Commissioner Ross second. Motion carried. Roll Call Vote: Both Commissioners Voting Aye.

Mr. Nielsen stated that the right-of-way acquisition on the Arcadia Road is in progress with twenty-seven out of forty three acquired thus far.

Paving is moving along as expected. The road department has put down 23,000 tons of asphalt in twenty-seven working days. The paving should move faster now because the trucks are making shorter hauls. They are also graveling in Lower Red Creek in preparation for asphalt.

...............Roosevelt City Mayor Lloyd Burton joined the meeting...............

FCCLA -(Family, Country, Careers, Leaders of America) Presentation  A group of fourteen members of FCCLA recently attended nationals in Pennsylvania. They presented four projects in which two gold and two silver medals were won.

Barry Hill and Dayna Wilkerson did a brief presentation of the project; Smart Kids in which ID cards are issued to children.
Tim Abbott described a project in the Applied Technology category where three patriotic slide shows were made and presented to grade schools in the area. Over 2,600 children have viewed the slide shows so far.

Margo Farnsworth stated that Jacob Hanberg is unable to attend today, but while in Pennsylvania he presented an illustrated talk on home fires.

The group worked hard to finance the trip. They raised $11,000, but they are still short $1,000 in order to finish paying for the trip. By showing the value this service has provided to the citizens of the county they are hoping the commission will make a donation.
The commission congratulated the group on their achievements, stating that they are great representatives of Duchesne County.

Motion: Commissioner Stradinger made a motion to donate from the discretionary fund $1,000 for the DHS-FCCLA chapter. Commissioner Ross second. Motion carried. Roll Call Vote: Both Commissioners Voting Aye.

...............Georg Adams joined the meeting...............

Bid Award - EOC/Search & Rescue Building, and Extension on Road Shop  The bids were opened and reviewed this morning during the work session. There were three bids received for the EOC/S&R Building.

#1 Kielbasa Contracting B $33,248
#2 C & T Construction B $31,103
#3 Ivie Construction B $16,560

Because the bid from Ivie Construction is lower than the cost of materials therefore, the commission could not consider the bid.  Motion: Commissioner Stradinger made a motion to accept the bid from C & T Construction in the amount of $31,103. Commissioner Ross second. Motion carried. Roll Call Vote: Both Commissioners Voting Aye.

One bid was received for the Road Shop Extension.

#1 Kielbasa Contracting B $44,676

Motion: Commissioner Stradinger made a motion to accept the bid from Kielbasa Contracting in the amount of $44,676 for construction of an extension on the road department shop. Commissioner Ross second. Motion carried. Roll Call Vote: Both Commissioners Voting Aye.

Fire Moratorium for Duchesne County
EXTREME FIRE HAZARD With the dry weather conditions present the fire danger warnings of the season are upon us. It is the opinion of the Duchesne County Commission that an extremely hazardous fire condition exists constituting a direct threat to the safety of persons and property within the county if burning were permitted. Therefore the commission on this 21st day of July 2003 declares a fire moratorium throughout the county to be in effect as of the 31st July. No fires may be set for the purpose of clearing of unwanted grasses, brush or other unwanted matter. No fireworks shall be set off except under strict control in a non-flammable controlled area. Firework rockets are prohibited in all cases. Campfires shall be strictly controlled and shall be in a fire pit. The campfire must be extinguished to the extent that no hot coals remain when its use is no longer needed. Extra care should be taken in windy conditions to prevent any chance of the fire escaping the fire pit. At no time should the fire be left unattended.

Any fire caused from reckless burning shall be the responsibility of the person or persons starting the fire who shall bear the full cost of suppression.

Duchesne County Commission

Motion: Commissioner Stradinger made a motion that the fire moratorium be imposed as of July 31st. Commissioner Ross second. Motion carried. Roll Call Vote: Both Commissioners Voting Aye.

Auditor's Office - Tax Adjustments - Vouchers

Approval of July 14, 2003 Commission Minutes
The minutes of July 14th were reviewed and corrections made.  Motion: Commissioner Stradinger made a motion to approve the minutes as corrected.   Commissioner Ross second. Motion carried. Roll Call Vote: Both Commissioners Voting Aye.

Time Sheets: Deputy Clerk/Auditor Leann Stewart presented the department head time sheets for review.

Vouchers: Deputy Clerk/Auditor presented vouchers # 84286 to #84377 totaling $83,337.13 for approval.  Motion: Commissioner Stradinger made a motion to approve the vouchers. Commissioner Ross second. Motion carried. Roll Call Vote: Both Commissioners Voting Aye.

Executive Session
Motion: Commissioner Stradinger made a motion at 2:00 PM to go into executive session to discuss personnel issues. Commissioner Ross second. Motion carried. Roll Call Vote: Both Commissioners Voting Aye.

Motion: Commissioner Stradinger made a motion at 2:35 PM to go out of executive session. Commissioner Ross second. Motion carried. Roll Call Vote: Both Commissioners Voting Aye.

...............Laurie Brummond and Georg Adams joined the meeting...............

Other Business
Mrs. Brummond discussed the option of using the money the county donates each year to the food pantry to upgrade the flooring in the Duchesne Food Pantry in the old county building. Commissioner Ross questioned spending money for a storage area. Mrs. Brummond stated the office will also be used as a distribution site and an employee office area. After more consideration Commissioner Ross suggested that Mrs. Brummond get estimated costs of clearing away the tile and glue down to the concrete, and also an estimate for carpet or some other type of flooring.  

2:35 Public Hearing - Neola Fire Station CIB Application
Present: Commission Chairman Larry Ross, Commissioner Lorna Stradinger, Director of UBAG Laurie Brummond, Fire & Emergency Management Georg Adams, and Carol Casey taking minutes.

Commissioner Ross stated the purpose of the public hearing is to take comment regarding the application by Duchesne County Fire for a CIB grant in the amount of $50,000. The county is to provide matching funds in the amount of $50,000 No comments were made.

Motion: Commissioner Stradinger made a motion to submit application to the CIB board for funding in the amount of $50,000. Commissioner Ross second. Motion carried. Roll Call Vote: Both Commissioners Voting Aye.

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