Clerk/Auditor
Minutes
Duchesne County
Commission Meeting

Duchesne County
Commission Meeting

The following document has been re-formatted from the original for Internet accessibility.  County Commission Minutes, in their original format, are available through the Office of the County Clerk/Auditor.

MINUTES FOR REGULAR COMMISSION MEETING HELD JUNE 16, 2003
BEGINNING AT 1:00 P.M. IN THE COMMISSION BOARD ROOM
IN DUCHESNE, UTAH

Commissioners Present:  Commission Chairman Larry S Ross, Commissioner Lorna Stradinger, and Commissioner Kent Peatross.

Others Present:  Road Supervisor Douglas Nielsen, Deputy Attorney Roland Uresk, Pat Ford, Vince Isbell, Marie Plant and Carol Casey taking minutes

Prayer: Commissioner Stradinger
Pledge of Allegiance

The commissioner agreed that the leftover carpet originally intended for the hallways in the Duchesne County Administration Building be used in conference room one and the new offices for the deputy attorney.

Road Items: Mr. Nielsen stated that the paving in the Tabiona area should be finished by the end of this week. The road department finished five miles of overlay on Tabby Lane. They will do some paving in the cemetery, Tabiona Town, and then Cobblestone Lane. Today is day nine of the paving schedule. They are laying about 1,000 tons of asphalt per day.

...............Teresa Nielsen, Planning & Zoning joined the meeting...............

Consideration and Approval of Bandana Ranch Subdivision Water System and Road Improvement Bond  Mr. Pat Ford stated that Bandana Ranch has preliminary approval from the planning commission for eleven lots in the Moose Ridge Subdivision.
Fruitland Water District is going to install a water tank to service the subdivision. Bandana Ranch intends to put in the pipeline for the water supply to each lot and then gravel the roads after the lines are run.

Mr. Ford would like to get a variance for twenty-four foot surface on the road. In the past the board of equalization granted a variance for the narrower roads for Bandana Ranch. Commissioner Ross stated that the present county policy calls for a thirty-foot surface with a twenty-four foot travel surface of six-inch deep gravel.
Commissioner Stradinger stated that the commission requires developers to meet certain rules and standards, and consistency and equality for all is important.

The commission denied the request for a variance.

Mr. Ford then addressed the issue of bonding for the improvements. His choice is to use a letter of credit in the amount of $40,000. (see attachment).

Commissioner Ross asked for an exact certified engineers estimate plus the twenty-five percent contingency on the roads and the water lines. Mr. Ford left the meeting to obtain the information and returned later with the estimates.

Motion: Commissioner Peatross made a motion to approve the letter of credit from Merrill Lynch in the amount of $40,000.00. The cost plus contingency for a thirty- foot road base with twenty-four foot six inch deep gravel is $17,872.50. The cost plus contingency for installing the pipeline estimated by Horrocks Engineers at $20,250.00. Commissioner Stradinger second. Motion carried. Roll Call Vote: All Commissioners Voting Aye.

Consideration and Approval of Resolution 03-12
The resolution was reviewed this morning during the commission work session.

A RESOLUTION SETTING UNIFORM FEE SCHEDULE FOR THE BUILDING DEPARTMENT

WHEREAS Duchesne County provides certain services for fees; and,

WHEREAS certain fees for county services are set by county resolution: and,

WHEREAS Duchesne County has determined that it is in the best interest of the County to change the existing fee structure in the building department.

BE IT HEREBY RESOLVED by the Board of County Commissioners for Duchesne County that:
1.  The attached Exhibits AA, AB, AC, AD and AE shall be the Fee Schedule for services provided within the Building Department of Duchesne County.

2.  This fee schedule shall be effective as of July 1, 2003.
DATED this 16th day of June, 2003.

Motion: Commissioner Peatross made a motion to accept Resolution 03-12 updating the building fee schedule. Commissioner Ross second. Motion carried. Roll Call Vote: Two Commissioners Voting Aye. Commissioner Stradinger Voting No Because of the Formula Used For Modular Homes.

Appointment of Weed Board Members for Neola, and the Arcadia/Bridgeland Area  No applications were received.

...............Emergency Management Director Georg Adams and
Rozanne Ellis joined the meeting...............

Consideration and Awarding of Bid for Remodeling Administration Building Office Space  The commission opened the one bid for the office remodeling last week during commission work meeting. Because there was only one bid the commission decided to review the bid. The Commission asked Fire and Emergency Management Director Georg Adams to provide starting, and completion dates and to add penalty if not complete in time specified in the contract.

Motion: Commissioner Stradinger made a motion to move forward with the construction and to accept the bid from Burgess Construction in the amount of $38,895. Commissioner Peatross second. Motion carried. Roll Call Vote: All Commissioners Voting Aye.

Other Business
Mr. Vince Isbell of Highland Development addressed the commission regarding the counties promise to hire an additional building inspector to help the present inspector Karl Mott. It was Mr. Isbell's understanding that a new inspector was to be hired to do the inspection work for Utah Mini Ranches. Last year Highland Development was responsible for 50% of the building permits sold by Duchesne County. Mr. Isbell went on to say that when Mr. Mott went on vacation he did not inform Utah Mini Ranches. There was no one to do the plan reviews and as a result they had put construction on several homes on hold until his return.

Commissioner Ross stated that the commission reviewed the possibility of hiring a second building inspector or a contract inspector according to need.

Commissioner Peatross also stated that if a second inspector were to be contracted he would still go through the building department office for scheduling inspections.

Mr. Isbell also addressed the issue of getting a permit for the model home that would be built on site at Utah Mini Ranches. Deputy Attorney stated that he was preparing a response to the request.

Mrs. Rozanne Ellis stopped in as a follow-up from her conversation with the commission on March 17th regarding some asphalt on 5000 South. She noticed that it was not on the list of road to receive pavement. The road has fourteen full time residents living on it and is three miles long.

Commissioner Peatross stated he would like to inspect the road with Road Supervisor Douglas Nielsen to review any other possibilities. The commission will contract Mrs. Ellis with their decision.

Auditor's Office - Tax Adjustments - Vouchers

Approval of June 9, 2003 Commission Minutes   The minutes of June 9th were reviewed and corrections made.  Motion: Commissioner Peatross made a motion to approve the minutes as corrected. Commissioner Stradinger second. Motion carried. Roll Call Vote: All Commissioners Voting Aye.

Vouchers: Deputy Clerk/Auditor Becky Norris presented vouchers #83852 - #83948 totaling $78,410.67 for approval.
Motion: Commissioner Stradinger made a motion to approve the vouchers. Commissioner Peatross second. Motion carried. Roll Call Vote: All Commissioners Voting Aye.

Adjournment: 3:30 PM

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