Clerk/Auditor
Minutes
Duchesne County
Commission Meeting

Duchesne County
Commission Meeting

The following document has been re-formatted from the original for Internet accessibility.  County Commission Minutes, in their original format, are available through the Office of the County Clerk/Auditor.

MINUTES FOR REGULAR COMMISSION MEETING HELD OCTOBER 21, 2002 BEGINNING AT 1:00 P.M. IN THE COMMISSION BOARD ROOM
IN DUCHESNE, UTAH

Commissioners Present:  Commission Chairman Lorna Stradinger, Commissioner Larry S. Ross, and Commissioner Guy R. Thayne

Others Present:  Road Supervisor Douglas Nielsen, Iris Wilson from the Uintah Basin Standard, and Clerk/Auditor Diane Freston taking minutes.

Prayer: Commissioner Thayne
Pledge of Allegiance

Road Issues:  Mr. Nielsen reported that the road department is building the shoulder of the road on the Pleasant Valley Road, and the Parriette Road #33.  The UDOT contract on the Arcadia Road with Horrocks Engineering for engineering services was discussed with the following motion made.

Motion:   After reviewing the proposal Commissioner Ross made a motion to reject the new proposal from Horrocks Engineering and requested that the right-of-way negotiations be part of the responsibility of UDOT.  Commissioner Thayne second.  Motion carried.  Roll Call Vote:  All Commissioners Voting Aye.

The commission asked Mr. Nielsen to communicate with Mr. Harrison and reference the Memorandum of Understanding with the BIA.  Ask him to prepare to update the commission at the meeting on the 23rd of October.  Commissioner Ross indicated that he would like to know what the position of the BIA was at this time.  His records indicated by the MOA that construction was to begin no later than March of 2003 and be commpleted by March 2004.  The commission would like very much for this project to happen.

Approval of October 7, 2002 Commission Minutes - The minutes were reviewed.  Motion:   Commissioner Ross made a motion to accept the minutes with corrections.   Commissioner Thayne second.  Motion carried.  Roll Call Vote:  All Commissioners Voting Aye.

.....Jolene Daniels & Cindy Warren joined the meeting.....

Discussion and Approval of Resolutions Appointing Myton and Roosevelt Housing Authorities to Provide Housing Countywide  Jolene Daniels representing the Myton Housing Authority and Cindy Warren representing the Roosevelt Housing Authority came before the commission.  Jolene and Cindy are seeking resolutions giving both housing authorities capabilities to use housing in the country for their projects.  The commission approved the concept on October 7th commission meeting.  The commission is waiting for Attorney Uresk to complete the official resolution.  Official approval will take place next Monday October 28, 2002, a copy will be mailed to both Myton and Roosevelt Housing Authorities.

The Housing Authorities would like someone from the county to be on both boards.  The commission said they would talk about that and suggested that both housing authorities be combined for practical purposes.

Bid Awarding - 2:00 PM - Metal Storage Buildings
The following bids were opened by the commission.

Contractor Name	Storage Bldg	Carport	Total
Kielbasa Contracting	$17,800	$6,100	$23,920
Andy Ketterer	$22,888	$9,470	$32,358
C&T Construction	$19,873	$5,907	$25,780

Motion:   Commissioner Thayne made a motion to award the bid for both the storage building and the carport to Kielbasa Construction.  Commissioner Ross second.  Motion carried.  Roll Call Vote:  All Commissioners Voting Aye.

...............Mike Barneck, Howard Jenkins, Fernando Perates, AD Shaw, Mondi Taylor, and small son Jessie and Sherrie Rogers joined the meeting...............

Special Service Water District - Cedarview Area - Mike Barneck  Mr. Barneck presented a map of an area in Monarch, Cedarview and where Cedarview borders Hancock Cove.   The communicy would like to create a special service water district for the purpose of getting a good water source and delivery system.

Mr. Barneck indicated that he had been in contact with Jan Ferner of the Utah Association of Special Districts.  He had advised him to visit with the commission.  The proposed district planned to use grants for their funding and would review the option the district has of having taxing authority.  If the commission could agree with the need of the district and create a legal entity they could proceed with feasibility studies and look for sources of funding.  The proposed district has 600 families that have shown an interest in a water district.

Commissioner Thayne saidhe thought the district was a good idea, but it could not be open-ended meaning the district needs to set perimeters.  Commissioner Ross referred to the Utah code on creating a special district and suggested that the group have conversation with Deputy Attorney Uresk in getting started.  The district could not overlap into other water districts and specific indication of funding needed to be identified.

The commisison supports the concept but cannot approve anything unless it is more specific.   The commission suggested using Roland to accomplish the groundwork of the district.

Equipment for Bluebell Park - Howard Jenkins
Mr. Jenkins asked the commission how the CDBG funding works and how Bluebell Park could get some funding help.  The community would like to put in chemical toilets, a sprinkler system, and playground equipment in the park.  The commission discussed the community's options and the procedures for obtaining CDBG and CIB grant funding.

Auditor's Office - Vouchers - Tax Adjustments - Personnel Issues - Time Sheets

Tax Adjustments - Assessor/Auditor

Serial/Account	Year	Debit/Credit	Comment
00-000-3453	2002	-$18.78	Wrong acreage
00-007-0239	2002	-$34.76	Changed land class to Non-Productive
00-007-0247	2002	-$34.76	Changed land class to Non-Productive
00-000-8171	2002	-$36.36	Changed Improvements to Pri-Residence
00-000-5136	2002	-$19.69	Changed Acreage
00-032-6400	2002	-$934.33	Corrected % complete - 2001
00-030-8779	2002	-$31.56	Took off imp-rufund pre-payment
00-031-8900	2002	-$30.10	Double taxed on homesite
00-002-0473	2002	-$217.64	Stipulation letter sent - value not fixed
00-033-1670	2002	-$519.76	Change from secondary to primary
00-028-1884	2002	-$99.12	Chaged from secondary to primary
00-033-2711	2002	-$247.19	Remove 5 year rollback tax
00-003-7444	2002	-$630.15	Give primary exemption-2000, 5 mo-1999
00-021-5784	1921	-$62.84	Adjust garage value
00-032-3240	1916	-$78.66	Was being taxed for greenbelt land and ag-land both.   Remove Ag-land
00-014-8852	1960	-$545.80	Change Secondary to Primary home eligible for circuit breaker

Motion:   Commissioner Ross made a motion to accept the assessor's tax adjustment.   Commisisoner Thayne second.  Motion carried.  Roll Call Vote:  All Commissioners Voting Aye.

Vouchers:   Deputy Clerk/Auditor Becky Norris presented vouchers #81235 to #81243 totaling $50,571.23, pre-draw #81244 for $5,176.82, pre-draw #81245 for $294.00, pre-draw #81246 for $18,014.00 and vouchers #81247 to #81368 totaling $159,180.27 for approval.   Grand total of $233,236.33.

Motion:   Commisisoner Thayne made a motion to approve the vouchers.  Commissioner Ross second.  Motion carried.  Roll Call Vote:  All Commissioners Voting Aye.

Time Sheets:  Deputy Clerk/Auditor Leann Stewart presented department head time sheets to the commission.  Mrs. Stewart also presented several requests for tax abatements to the commission for approval.

Greg Garff - Assessor - B of E Adjustments
Motion:  Commissioner Thayne made a motion to approve the Board of Equalization adjustments as presented by the Assessor.  (see attachment).   Commissioner Ross second.  Motion carried.  Roll Call Vote:  All Commissioners Voting Aye.

Consideration of Morning Agenda Items
Clerk/Auditor Freston discussed up-coming county board appointments.   It was decided that the December and January appointments be advertised and that the separate boards be contacted to see if they could change their re-appointment dates to December 31st so that as many as possible could be uniform.

Adjournment:  3:45 PM

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