Others Present: Road
Supervisor Douglas Nielsen, Deputy Clerk/Auditor Carol Casey, Lynn Labrum, and Laura Lowe.
Prayer: Commissioner
Thayne
Pledge of Allegiance
Lynn Labrum - Mr. Labrum approached the
commission to request county support for a benefit at Jeremy Ranch for the Children's
Justice Center. If the county would donate $2500.00 to sponsor the luncheon at
Jeremy Ranch the state committee for abused children will donate $5,000 to the justice
center in the Basin in the name of Police Chief Cecil Gurr.
Commissioner Ross explained that Duchesne County is the
grant administrator for various state and federal funded grants and the children's justice
center is one of them. The auditor's office pays the bills and receives
reimbursement for the justice center.
Motion: Commissioner
Ross motioned to contribute $2500.00 to the fund raiser at Jeremy Ranch for the Children's
Justice Center which will generate a $5000.00 contribution to the justice center in the
Uintah Basin. Commissioner Stradinger second. Motion carried. Roll
Call Vote: All Commissioners Voting Aye.
...............Clayton
Chidester from Planning & Zoning, Clinton Peatross, and Bill Wall joined the
meeting...............
Road Issues:
Doug presented a deeded road right-of-way to the county from Roy Retallick for
signature.
Doug stated taht currently the road
department is doing shoulder work on all the newly paved roads in the Altamont area.
Commissioner Ross stated that he has
been contacted by Commissioner Krompel from Carbon County regarding joining with Carbon
County in approaching UDOT to have Nine Mile Road put into a major collector road status.
The major collector status would make Nine Mile Road eligible for federal funding.
Commissioner Ross suggested that Doug set-up a meeting with UDOT, Carbon County and
Duchesne County on October 2nd at 10:00 A.M. at the Duchesne County Administration
Building or the Carbon County offices.
Commissioner Stradinger asked if Doug
would follow through with Jerry Allred on meeting with Norm Cambridge of the BIA on the
status of the Ute Tribe county road agreements.
Commissioner Ross reminded Doug that
the RS2477 roads meeting will be on September 25th at 8:30 A.M. at the Duchesne County
Administration Building.
Consideration and
Approval of Ordinance 01-192 Zone Change - Thornton Trinnaman, Requesting
a Zone Change From AR-1 Agricultural Recreational a Five-Acre Zone to a 2.5 Acre
Agricultural Zone Sec. 30, T3S, R8W USB&M, Located in the Fruitland Area.
Clayton Chidester informed the
commission that the owner has petitioned the county to change the zoning for use of a
church. The plat amendment will be done when the zone change is approved.
Commissioner Stradinger asked if
sewer and water is available. Clayton answered that there is and the health
department has given approval. The planning commisison has given a favorable
recommendation with all members voting aye.
Motion:
Commissioner Ross motioned to approve Ordinance 01-192 zone change for Thornton
Trinnaman. Commissioner Stradinger second. Motion carried. Roll
Call Vote: All Commissioners Voting Aye.
ORDINANCE NO. 01-192
AN ORDINANCE CHANGING THE ZONING FROM A/R-1
(AGRICULTURAL/RECREATIONAL), A 5-ACRE ZONE, TO A (AGRICULTURE), A 2.5-ACRE ZONE
WHEREAS Duchesne County has
adopted a zoning ordinance, zoning portions of the county for various uses, and
WHEREAS a property owner has
petitioned the county to change the zoning for use from A/R-1 (Agricultural/Recreational),
a 5-acre zone, to A (Agricultural), a 2.5-acre zone on a parcel of property located in
Section 30, Township 3 South, Range 8 West, USM., and
WHEREAS the Planning and
Zoning Commission has held a public hearing on said zone-change request and after due
consideration recommends that the zone change
WHEREAS the Duchesne County
Commission has had a full discussion of the matter in a public meeting, and
BE IT HEREBY ORDAINED as
follows
The current zoning of A/R-1
(Agricultural/Recreational), a 5-acre zone, is changed to A (Agricultural), a 2.50-acre
zone for the following parcel of property described as follows:
Township 3 South Range
8 West U.S.B.& M..
Section 30: Cedar Mountain #6 Subdivision lot 78; Beginnng at the
NOrtheast Corner of said lot 78; thence South 0 07'30" East a distance of 250.00
feet; thence North 89 57'30" West a distance of 435.60 feet; thence North 0
07'30" West a distance of 250.00 feet; thence South 89 57'30" East a distance of
435.60 feet to the point of beginning. Containing 2.5 acres.
Mountain Breeze
Subdivision - Final Plat Approval - Clinton Peatross N 1/4 OF sEC. 3,
T4S, R7W, USB&M in the Pinion Ridge Area.
Mr. Peatross presented the Mountain
Breeze Subdivision final plat for commission review and approval.
Clayton Chidester informed the
commission that because the subdivision lots are five-acre it is exempt from water
requirements. The planning commission has given a favorable recommendation with all
members voting aye.
Motion:
Commissioner Ross motioned to approve the Mountain Breeze Subdivision with present
legal description. Commissioner Stradinger second. Motion carried. Roll
Call Vote: All Commissioners Voting Aye.
Consideration and
Approval of Valley View Subdivision - Bill Wall, S1/2 of Sec. 26, SE
1/4 of Sec. 27, NE 1/4 of Sec. 35, T1S, R8W, USB&M. In the Tabby Mountain area.
The plat map for the subdivision was presented to the commission for review.
Lot 7 has a road passing through it and needs to be excluded from the subdivision.
Clayton stated he was not aware of the problem when the subdivision map was
reviewed by the planning commission. Clayton stated taht he asked Deputy Attorney
Uresk what procedure should be taken and was instructed to make the corrections and then
the commission could approve the subdivision.
Commissioner Ross suggested that the plat map be returned to the surveyors
for a change of boundaires. The commission would then review the plat for signature.
Commissioners Thayne and Stradinger stated they would not sign the approval
until the necessary boundary changes are made.
The commission discussed the planning meeting held recently regarding the
possible contamination of Mount Tabby Springs by Valley View Subdivision. The
commissioner stated that the issue is between Tabiona Town and Mount Tabby Spring and they
need to establish a protection zone.
Utah Mini Ranches Phase 2 & 3 Sec.
4 & Sec. 9, T4S, R4W, USB&M. In the Duchesne Area.
Clayton Chidester and Clint Peatross presented Utah Mini Ranches Phase 2
& 3 to the commission for review. Clayton stated the private roads in the
subdivision will be maintained by a home owners association. Commissioner Ross
pointed out that the county road which passed through the subdivision had been named by
the developer on the plat map. The commissioners believe that naming county roads
should be done by the planning department or GIS for the county E-911 emergency adressing
system.
Motion: Commissioner Stradinger motioned to
accept the Utah Mini Ranches Phase 2 & 3 with the exception of the developer naming
the county road. The reason for not accepting the named county road is related to
E-911 adressing. Commissioner Ross second. Motion carried. Roll
Call Vote: All Commissioners Voting Aye.
Clint Peatross commented to the commission that in the future the
commisison should consider having and engineer work with the county when they are paving
the roads for liability issues.
Consieration and Approval of Duchesne County Fire Agreements
Witht he Cities of Duchesne, Altamont and Roosevelt. Georg Adams
presented the fire agreements for review and signature.
Motion: Commissioner Ross motioned to accept
the fire agreements. Commissioner Stradinger second. Motion carried. Roll
Call Vote: All Commissioners Voting Aye. (see
attachment)
Bill Wall - Valley View Subdivision - Mr. Wall returned with the
plat map having made the revisions.
Motion: Commissioner Stradinger motioned to
accept Valley View Subdivision with the exception of Lot 7. Commissioner Ross
second. Roll Call Vote: All Commissioners Voting Aye.
Consideration of Adoption of Duchesne County Purchasing Policy
The policy was reviewed and changes made by the commission in the morning work
meeting.
RESOLUTION NO. 01-14
"Each county should by ordinance or resolution, establish
purchasing procedures that are not inconsistent with the appropriate sections of the Utah
Procurement Code (63-56-2)." UAM - II.F.06
Purchasing Guidelines For Tangible Items Without Service
All Purchases
All purchases shall be under the direct supervision and approval of
each department head and elected official that is responsible for the budget of that
department (the purchasing agent). Any variation of this policy is in direct
violation. Failure to comploy with this policy will subject the offender to
disciplinary action up to and including termination.
Amounts are defined to mean amount of cash disbursement per check
(splitting payments into smaller checks is not acceptable for purposes of avoiding the
appropriate approval).
Requisition is defined to mean the request for approval prior to
purchase. Purchase order numbers will be assigned after appropriate approval.
Voucher is defined to mean the final approval for payment.
Amounts from $100.00 to $500.00 require requisition approval (original
signature) from at least one Commissioner.
Amounts from $500.00 to $1000.00 require requisition approval
(original signatures) from at least two Commissioners.
Amounts exceeding $500.00 require competitive price quote
documentation on the requistion from not less than two vendors. Price quotes must be
obtained by written verification, fax, or letter from a representative of a viable vendor.
Award must be made to the vendor submitting the quote meeting minimum reasonable
specifications and the required delivery date.
Amounts exceeding $10,000.00 require a sealed bidding process.
See bid section. Items found on state contract with state approved vendors
may be purchased since these contract purchases are the result of the general bidding
process conducted by the State Purchasing Department.
IT MUST BE STRESSED THAT THE REQUISITION HAS TO BE OBTAINED BEFORE
THE PURCHASE IS MADE.
All items over $250.00 other than those consumed in everyday business
must be inventoried (see inventory policy for specifics).
Inventory Items (Equipement, Vehicles, Computers, Copiers,
Etc.) The inventoried list for each department will be
annually reviewed by the auditor's office. All equipment expenditures pursuant to a
grant agreement must be pre-approved through the grant agreement and must be the type of
equipment specififed in the grant agreement. Records will be kept of the equipment
by the Duchesne County Auditor's Office and listed as specified in the grant agreement
including the grant and the matching funds.
Contracts Awarded by Sealed Bidding - Procedure
Motion: Commissioner Stradinger motioned to
accept the Duchesne County Purchasing Policy. Commissioner Ross second. Motion
carried. Roll Call Vote: All Commissioners Voting Aye.
Commissioner Thayne informed the commission that Durell Farnsworth owner of
the land where the abandoned Talmage dump is located stated he would sign a release if the
county would remove the old fence, smooth up the surface and fence off the end of the
road. The commission agreed to the proposal.
Auditor's Office-Vouchers-Tax Adjustments-Personnel Issues
Approval of September 3, 2001 Commission Minutes - The minutes were reviewed
and corrections made.
Motion: Commissioner Ross motioned to accept
the minutes with corrections. Commissioner Stradinger second. Motion carried.
Roll Call Vote: All Commissioners Voting Aye.
Vouchers: Deputy Clerk/Auditor Andrea Higbee
presented vouchers #74720 to #74849 totaling $321,720.72 for approval.
Motion: Commissioner Ross motioned to approve
the vouchers. Commissioner Stradinger second. Motion carried. Roll
Call Vote: All Commissioners Voting Aye.
Adjournment:
3:30 PM
