Clerk/Auditor
Minutes
Duchesne County
Commission Meeting

Duchesne County
Commission Meeting

The following document has been re-formatted from the original for Internet accessibility.  County Commission Minutes, in their original format, are available through the Office of the County Clerk/Auditor.

MINUTES FOR REGULAR COMMISSION MEETING HELD MARCH 5, 2001 BEGINNING AT 1:00 P.M. IN THE COMMISSION BOARD ROOM
IN DUCHESNE, UTAH

Commissioners Present:  Commission Chairman Guy R. Thayne, and Commissioner Lorna Stradinger. Commissioner Ross attending a Water Conference in St. George.

Others Present:  Road Supervisor Douglas Nielsen, County Attorney Roland Uresk, Deputy Clerk/Auditor Carol Casey, Beverly Park, Regina Barnhurst, Gerald Wilkerson, Tom Smith, and Jim Freston.

Prayer: Commissioner Stradinger
Pledge of Allegiance

Minutes: The Commissioner Minutes for February 26, 2001 were reviewed and corrections made.  Motion: Commissioner Stradinger motioned to approve the minutes with corrections. Motion carried. Roll Call Vote: Both Commissioners Voting Aye.

...............Clayton Chidester and Karl Mott joined the meeting...............

Road Items - Supervisor Douglas Nielsen
Opening of Bids for 2001 Road Chips.  There were two bids received for the 7000 tons of class "C" road chips

Bid #1:  Paul Young Construction - $8.00 a ton out of the Fruitland pit.

Bid #2:  Burdick Paving - $8.75 a ton from the Roosevelt pit.

The bid awarding will be next week during commission meeting. This will allow Supervisor Nielsen time to figure cost per mile to haul the chips.

Cedar Ridge Plat B Road Bond - Gerald Wilkerson
Mr. Wilkerson reported that he and Supervisor Nielsen had inspected the Cedar Ridge subdivision roads this morning. The original roads are grown in and it was hard to tell where the roads actually are.

Doug stated that at the time the subdivision was built in 1982 the road standards were much more lenient.

Commissioner Thayne feels the roads need to be brought up to the 1982 standards before the deed is released.

Attorney Uresk feels that it should be up to Supervisor Nielsen to decide where road base will be needed and if the roads will hold up in wet conditions.

Motion: Commissioner Stradinger motioned that the developer or assigns may sell Plat A, known as Cedar Ridge Estates, but may not sell Plat B until the commission approves the release of the deed. The deed will be released when the roads have been brought up to standard according to Ordinance #79, which states there shall be a 66 ft. Right of Way with 20 ft. surface that shall be graded and graveled. Motion carried. Roll Call Vote: Both Commissioners Voting Aye.

Resolution 01-02 - Karl Mott
This resolution was discussed in the morning work meeting and is pending at this time.

Renewal of Beer License for Rock Creek Store, B & B - Carol Casey  Deputy clerk/Auditor Carol Casey presented the beer license renewal from Rock Creek Store/Bed & Breakfast, the application has been reviewed and approved by the Sheriff's Department.

Motion: Commissioner Stradinger motioned to accept the application from Rock Creek Store/B&B for renewal. Motion carried. Roll Call Vote: Both Commissioners Voting Aye.

...............Andrea Higbee, Judy Mutton, Neal Potter, Troy Cooper, and
Connie Wicker joined the meeting...............

Record Keeping - Keith Coleman
Mr. Coleman is not present to address the commission today.

Mr. Freston wishes to address the commission on the issue of record keeping. He states that it is time this matter is put to rest. The tapes were destroyed after gaining permission from the Deputy Attorney. Mr. Freston would like to motion that the commission close this matter and move on. Commissioner Stradinger stated that she asked Attorney Gillespie for his recommendation as to an investigation of this matter. Attorney Gillespie stated to have Mr. Coleman bring in his paper work for review, and he will determine if there will be an investigation. Attorney Uresk feels that we need to get a written opinion from Attorney Gillespie. Commissioner Thayne assured Mr. Freston that the commission will follow up in order to bring this matter to an end.

Auditor's Office - Vouchers - Tax Adjustments - Personnel Issues - Department Head Time Sheets

Vouchers: Deputy Clerk/Auditor Andrea Higbee presented vouchers # 72436 & 67542 - 67546 totaling $79,916.68 for approval.  Motion: Commissioner Stradinger motioned to approve the vouchers with exception of vendor #205. Motion carried. Roll Call Vote: Both Commissioners Voting Aye.

Tax Adjustments - Treasurer

Serial/Account	Year	Debit/Credit	Comment
00-014-6922	2000	-$72.44	On disability for diabetes
00-014-6930	2000	-$343.64	On disabiltiy for blindness
027-6315	2000	-$34.73	Exempt Property

Motion: Commissioner Stradinger motioned to approve the Tax Adjustments. The motion carried. Roll Call Vote: Both Commissioners Voting Aye.

Time Sheets: Deputy Clerk/Auditor Leann Stewart presented the commission with department head time sheets of their signatures.

Personnel Issues - Judy Mutton
Judy presented a request to replace a School to Careers person at the Duchesne County Library. The current person has resigned. The commission granted the request.

...............Roger Holfeltz joined the meeting...............

Zoning Board Appointments - Roger Holfeltz
Mr. Holfeltz states that in his opinion the Planning and Zoning Board and the Board of Adjustment have the same problems with their record keeping and minute taking as the Clerk's office. He feels that these boards should record their minutes and keep the recordings as part of the permanent record also. It is the State law that these minutes be available for the public to inspect.

Mr. Holfeltz with the help of Attorney Gillespie has put together a Resolution which he feels will be proactive in the procedure of taking minutes. Mr. Holfeltz offers this Resolution to the county for adoption at no cost.

Mr. Holfeltz wants to know who has the authority to reassign Mr. White's seat on the Planning Board.

Commissioner Stradinger stated that the commission has that authority. Commissioner Stradinger asked Attorney Uresk if there was a criteria that the commission should follow when picking Board appointees?

Attorney Uresk declared that it has historically been at the discretion of the commission.

Commissioner Thayne informed Mr. Holfeltz that in the case of the seat from the Upper County the commission had a 3 way split. It was decided that in order to have the appointments more even county wide to make a seat at large. This is why no appointment was made, and the commission advertised for an at large position on the Planning Board.

Attorney Uresk stated that the county needs to adopt a Resolution setting a policy when appointing board seats.

Mr. Holfteltz encouraged the adoption of a Resolution, and to stop the political patronage.

Adjournment 2:30 PM

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