Clerk/Auditor
Minutes
Duchesne County
Commission Meeting

Duchesne County
Commission Meeting

The following document has been re-formatted from the original for Internet accessibility.  County Commission Minutes, in their original format, are available through the Office of the County Clerk/Auditor.

MINUTES FOR REGULAR COMMISSION MEETING HELD NOVEMBER 27, 2000 BEGINNING AT 1:00 P.M. IN THE COMMISSION BOARD ROOM
IN DUCHESNE, UTAH

Commissioners Present:  Commission Chairman Guy R. Thayne, Commissioner F. Ted Kappen and Commissioner Larry S. Ross.

Others Present:  Carol Casey, Deputy Clerk/Auditor taking minutes, Road Supervisor Douglas Nielsen, Joseph Bistriski, Forest Service, Jerry Lisonbee, Beverly Park, Diana Stevens, and Barbara Knudsen.

Prayer: Commissioner Ross
Pledge of Allegiance

Minutes: Minutes of November 20, 2000 were read by Commissioner Thayne.  Motion: Commissioner Ross motioned to approve the minutes with corrections. Commissioner Kappen second. Motion carried. Roll Call Vote: All Commissioners voting Aye.

Road Items: Supervisor Nielsen
Supervisor Nielsen stated that the Strawberry River Bridge bid opening on November 21st was postponed because DWR will not allow equipment in the river. If the DWR will grant a variance from June until October we may be able to have the bid opening in December.

Commissioner Kappen presented a map of the Rock Creek Road area. The private property owner living one mile above the cattle guard is in the process of selling his property, he is requesting assurance from the Tribe that the new owner's access to the property will not be denied.

Commissioner Ross feels that a letter should be sent to the Business Committee and the BIA reminding them of the agreement with the County regarding closure of private property access roads.

...............Clayton Chidester, Alisa Muir, Greg Garff
joined the meeting...............

Bill Wall - Greenbelt Issues - Otto Dean Frandsen - Tax Adjustment  Alisa Muir informed the Commission that Mr. Wall received a Greenbelt roll back tax on property he recently acquired. He had sold the property approximately six months ago. Mr. Wall is requesting that the Commission cancel the roll back tax, and reinstate the property on Greenbelt. She stated that the former owner had been sent the necessary information to have the property put on Greenbelt, and he never responded.

Alisa presented to the Commission a request to adjust two parcels for Otto Dean Frandsen. Each parcel has an error of assessment. One parcel has been described in the legal as a 5.00 acre piece, when it is a 2.50 acre piece. The other parcel has been assessed with a .50 home-site since 1987. An on-site review was done to find this improvement, NO current or prior utility improvements were observed.

On the first parcel the Commission approved 5 year reimbursement for the 2.50 acre over-assessment, as for the over-assessment of the home-site on the other parcel the 5 year home-site credit was denied.

Motion: Commissioner Kappen motioned to grant Mr. Frandsen a 5 year refund for the over assessed 2.50 acre parcel. Motion second by Commissioner Ross. Motion carried. Roll Call Vote: All Commissioners voting Aye.

Greg Garff - Assessor - Tax Adjustments
Assessor Greg Garff presented the following Tax Adjustments for the Commissions approval.

Serial/Account	Year	Debit/Credit	Comment
4539-4 0275291	2000	-$357.80	Error on assessed improvements
4539-4 0266126	2000	-$203.08	Does not own this parcel
0451 0040679	2000	-$73.07	Error on acreage
0451 0040679	1999	-$75.02	Error on acreage
R-229	2000	-$90.53	Home-site removed, pro-rated for 6 months
1873	2000	-$310.00	BOE adjustment
1154	1999	-$223.54	Tax relief missed for 1999
1154	1998	-$185.12	Tax relief missed for 1998
1154	1997	-$185.00	Tax relief missed for 1997
824-1	2000	-$209.82	BOE adjustment
824-1	2000	-$1153.11	BOE adjustment - escaped taxes
3970-1	2000	-$31.29	Mobile home taxes moved to 3970
3970	2000	+$31.29	Mobile home taxes moved from 3970-1
441	2000	-$36.09	Over paid acreage 1995 thru 1999

Motion: Commissioner Kappen motioned to accept the Tax Adjustments by the Assessor's office. Commissioner Ross second. Motion carried. Roll Call Vote: All Commissioners voting Aye.

Plat Amendment #3 - Camelot Resort Phase III - Barbara Knudsen  Mrs. Knudsen and Clayton Chidester presented a Plat map to the Commission. Mrs. Knudsen is requesting a Plat amendment to adjust the lot boundaries to Lots 14, 15, 16, 1, 2 Sections 13, 14, 23 Township 4 South, Range 8 West, USB&M. Mr. Chidester stated that the Planning Commission gave a favorable recommendation.  Motion: Commissioner Ross motioned to approve Amendment #3 - Camelot Resort Phase III. Commissioner Kappen second. Motion carried. Roll Call Vote: All Commissioners voting Aye.

Jerry Lisonbee - Horse Stalls
Mr. Lisonbee stated he has a cost bid of $1,135.00 to have some power changes done at the Fairgrounds. The changes will involve the horse stall area, and the arena. He also asked the Commission for permission to buy some salt to use sparingly in the arena to help keep the ground usable. Because of concern about alkali runoff from using the salt, Commissioner Thayne asked Mr. Lisonbee to look into using potash or some other form of snowmelt.

Motion: Commissioner Ross motioned to accept the bid of $1,135.00 for electrical improvements at the Fairgrounds, and the use of salt or snowmelt in the arena. Commissioner Kappen second. Motion Carried. Roll Call Vote: All Commissioners voting Aye.

Joseph Bistriski - Forest Service
Mr. Bistriski dropped in to visit with the Commission. He stated he had some concerns regarding the 25% Forest receipt fund. The Commission and Mr. Bistriski will meet together to go over several points in order for the Commission to have a clear view of what is happening.

Ray Hussey & Judy Mutton - Employee Insurance Benefits Renewal and Contracts  Mr. Hussey stated that requests for proposals to several health insurance companies on behalf of Duchesne County were sent out. Proposals from IHC and Blue Cross Blue Shield of Utah were considered. The Blue Cross Value Care rates are approximately 8.5% higher than the IHC renewal rates. There are a few differences in the coverage, but to equalize the benefits IHC's renewal is approximately 4% less. He noted that with IHC's proposal there would be no increase in cost to the county for the year 2001.  Motion: Commissioner Ross motioned to accept the proposal from IHC for health insurance thru the Uintah Basin Insurance Agency. Commissioner Kappen second. Motion carried. Roll Call Vote: All Commissioners voting Aye.

Dental Insurance  Mr. Hussey informed the Commissioners that Blue Cross Blue Shield was the only provider in this area for Dental Insurance. The proposal from Blue Cross has a 12.46% increase for 2001.  Motion: Commissioner Kappen motioned to accept the dental proposal from Blue Cross Blue Shield with the increased premium. Commissioner Ross second. Motion carried. Roll Call Vote: All Commissioners voting Aye.

Short Term Disability, Long Term Disability, and Life Insurance  Mr. Hussey commented that the process of asking for proposals gave us two proposals to consider, as well as lower renewal rates from the current carrier, Fortis Benefits Insurance Company.   Motion: Commissioner Ross motion to continue to have Fortis provide the County with the Life Insurance, Short Term and Long Term Disability, and with changes to COLA benefits being $10.00 for two-party, and $12.00 for family. Commissioner Kappen second. Motion carried. Roll Call Vote: All Commissioners voting Aye.

...............Attorney Roland Uresk joined the meeting...............

Judy Mutton stated that Paul Nielson of UBTA asked what he could do to help support the legislation on Severance Tax. Judy will call and invite Mr. Nielson to the meeting that will be at the Crossroads Center tomorrow. The Commission suggested that Judy invite Moon Lake Electric also.

Judy Mutton, Personnel Director presented the revised Section 4 of the Policy and Procedure Manual regarding Classification/Reclassification and Section 6 of the Policy and Procedure Manual regarding Employment Status

RESOLUTION NO. 00-23  A resolution amending the Duchesne County Policy and Procedures Manual Section 4 in regard to Classification/Reclassification (Refer to Clerk's Office).

Motion: Commissioner Ross motioned to adopt Resolution 00-23 Section 4. Commissioner Kappen second. Motion carried. Roll Call Vote: All Commissioners voting Aye.

RESOLUTION NO. 00-24  A resolution amending the Duchesne County Policy and Procedures Manual Section 6 in regard to Employment Status.  (Refer to Clerk's Office).

This resolution did not pass. The Commission tabled this Resolution until December 4th Commission meeting.

Auditor's Office - Department Head Timesheets - Vouchers
Department Head Timesheets: Leann Stewart Deputy Clerk/Auditor presented the Commissioners with the Department Head timesheets for their signatures.

Vouchers: Andrea Higbee, Deputy Clerk/Auditor presented Vouchers # 71153 to #71219 totaling $59,523.43 for approval.    
Motion: Commissioner Kappen motioned to approve vouchers. Commissioner Ross second. Motion carried. Roll Call Vote: All Commissioners voting Aye.

Intent to Propose and Write Severance Tax Legislation (State and County Legislation)  Motion: Commissioner Ross motioned to prepare and write legislation to have a portion of State Severance Tax return to the County of origin. (This will be for the 9 oil & gas producing counties in the State). Commissioner Kappen second. Motion carried. Roll Call Vote: All Commissioners voting Aye.

Duchesne County CIB Proposal to Fund and Upgrade all Fire Departments in the County  Motion: Commissioner Ross motioned to prepare a Loan Grant proposal to the Impact Board for 1.5 million dollars. The application to be presented to the Department of Community & Economic Development before December 1, 2000, requesting an appropriation in the April 2001 trimester session before the Community Impact Board. Commissioner Kappen second. Motion carried. Roll Call Vote: All Commissioners voting Aye.

Commissioner Ross reported he had received a letter from the Water Conservancy District regarding non-payment of water assessment from Duchesne City. Commissioner Ross will draft a letter to be sent the Mayor Hamlin encouraging the City to honor their agreement with the Conservancy District.

Commissioner Ross questioned the contract between the County Building Inspector and the town of Tabiona.

Commissioner Kappen received a letter from the Veterans Alliance. The Alliance is seeking support in protesting the closing of roads by the Bureau of Land Management and the U.S. Forest Service. Commissioner Kappen will ask Doug Nielsen to respond with a letter of support.

Adjournment - 4:45 PM

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