Clerk/Auditor
Minutes
Duchesne County
Commission Meeting

Duchesne County
Commission Meeting

The following document has been re-formatted from the original for Internet accessibility.  County Commission Minutes, in their original format, are available through the Office of the County Clerk/Auditor.

MINUTES FOR REGULAR COMMISSION MEETING HELD NOVEMBER 13, 2000
BEGINNING AT 1:00 P.M. IN THE COMMISSION BOARD ROOM
IN DUCHESNE, UTAH

Commissioners Present:  Commission Chairman Guy R. Thayne, Commissioner F. Ted Kappen, and Commissioner Larry S. Ross.

Others Present:  Road Supervisor, Douglas Nielsen, Diane Freston, Clerk/Auditor, Vince Guann, Charmaine Hurley, Tammie Pierce, Kathleen Powell, Beverly Park, Susan Coleman, Roger Holfeltz, Kris Bancroft, Assessor's Office, Travis Mitchell, Sheriff's Office.

Prayer: Commissioner Larry S. Ross
Pledge of Allegiance

Minutes: Minutes for November 6th were read by Commissioner Thayne.  Motion: Commissioner Kappen motioned to approve the minutes with corrections, Commissioner Ross second. The motion carried. Roll Call Vote: All Commissioners voting Aye.

Road Items - Supervisor Douglas Nielsen
Commissioner Ross asked Doug if he would be attending the UDOT bid opening for the Strawberry Bridge 4, 5, 6, & 7 Contract on November 21st. Mr. Nielsen replied that he will be there.

Doug informed the Commission that he has received information of a meeting with UDOT, Vern Palmer, BIA, and Rex Harrison of Horrocks Engineers regarding contract funding for the Arcadia Road project. The meeting will be December 6th at 10:00 AM in the Rampton Building in Salt Lake City.

Road Asphalt and Lay-Down Work Contract Bid Opening  Two Bids were received - Ned Mitchell Construction, & Burdick Paving

Ned Mitchell Construction Item #1 $24.55/ton; Item #2 $362.00/hour - Transport $86.00/hour

Burdick Paving  Item #1 $15.93/ton; Item #2 $127.00/hour plus $165.00 for CSS-1 Tack Coat including spreader - Transport $64.50/hour

Motion: Commissioner Kappen motioned to accept Burdick Paving's bid of $15.93/hour for Item #1, Commissioner Ross second. Motion carried. Roll Call Vote: All Commissioners voting Aye.

Motion: Commissioner Ross motioned to accept Burdick Paving's bid for Item #2 of $127.00/hour plus $165.00 for CSS-1 Tack Coat including spreader and $64.50/hour for Transport. Commissioner Kappen second. Motion carried. Roll Call Vote: All Commissioners voting Aye.

Commissioner Thayne informed Doug there will be a public meeting on December 6th at 6:00 PM in the Commission Chambers regarding the Bridgeland Bridge. (note-on the November 20th commission meeting the Bridgeland Bridge public hearing was postponed until after the holidays)

...............Clayton Chidester, Teresa Nielsen, Planning & Zoning, and Gene Ostler joined the meeting...............

Chris Denver Disposal Ponds - Charmaine Hurley
Mrs. Hurley addressed the Commission, she stated she had received results from the air samples taken by DEQ at the Denver Disposal Ponds. She pointed out that the DEQ stated they have never issued national air standards for some of the compounds identified in the pond. The results are based on an exposure of 8 hours a day, 5 days a week, rather than 24 hours, 7 days a week.
According to the report there are 17 volatile organic compounds, the worst being Benzene a known cause of cancer. Mrs. Hurley feels that due to this report the disposal ponds should be permanently closed.

Kathleen Powell spoke, reviewing the nuisance law. She stated that they have invested time and money in a home, and are trapped by the foul smelling ponds. No one will buy their homes or farms, "they must stay and live or die there".

Tammie Pierce presented the Commission with folders containing OSHA regulations, and the compliance program for workers in the oil field industry. She also had for their review pictures of the haze hanging over the ponds, and a letter from her doctor stating there is a cluster of similar symptoms of breathing difficulties, nausea, and headaches noted in her neighborhood. Mrs. Pierce asked the Commission for a written response as to their decision.

Tammie would like to go on record saying "Does someone have to die before something is done"

Clayton Chidester informed those present that there will be a meeting on November 22nd to address the odor issues.

Mrs. Pierce replied that it is no longer just an odor issue, it's now a health hazard, they have been complaining for 3 years, and seem to get the run-around every time they call.

Commissioner Ross answered that they will continue discussing the issues at the meeting the Planning and Zoning has scheduled on November 22nd at 4:00PM, and Clayton will arrange for qualified personnel from DEQ, the Health Department and Division of Oil, Gas and Mining to address the odor and medical issues.

Greenbelt Reinstatement - Gene Ostler
Mr. Ostler stated he had recently acquired 5 acres in Roberts Roost Subdivision. His stepchildren have another 10 acres, which connects to his property. Mr. Ostler would like to reinstate the greenbelt on the 15 acres. The property use has not changed, and he plans to use the property for pasture.

Motion: Commissioner Ross motioned to forgive the roll back tax providing the taxes are paid at the 2000 market value. Mr. Ostler can then reapply for greenbelt for year 2001. Commissioner Kappen second. Motion carried. Roll Call Vote: All Commissioner voting Aye.

Forest Patrol Contract - Travis Mitchell
Travis Mitchell, Sheriff's Office presented the Forest Patrol Contract for 2001 to the Commission for their approval and signing.

The Commission approved the Contract, but feel because of the rise in fuel costs the next contract will need to be revised.

Motion: Commissioner Ross motioned to approve the 2001 Operating and Financial Plan between Duchesne County Sheriff and Ashley National Forest. Motion second by Commissioner Kappen. Motion carried. Roll Call Vote: All Commissioners voting Aye.

Board of Equalization - Kris Bancroft, Assessor's Office
Kris Bancroft presented the BOE changes (see attached), and the following Tax Adjustments by the Assessors Office.

Serial/Account	Year	Debit/Credit	Comment
N-720031793	1999	-$312.31	Rollback canceled for 1999 & 2000 reinstated on greenbelt
	2000	-$126.47	Reinstated on greenbelt
0068837 2328-1	2000	-$300.00	Vehciles already paid for 00
0085963 3469-6	2000	-$32.49	Put back to 99 value, BOE adjustment factoring
N-117-20263909	2000	-$33.28	Removed sewer value & gave Pri Res on sheds
4915-1 011827	2000	-$242.23	Reduced to reflect an equalized value with neighboring properties
VS-4 0209803	2000	-$33.30	Double taxed
0033500 A-0023	2000	-$16.17	Double taxed on 2 trailers
CAROLIN-3	2000	-$126.24	Reinstated on greenbelt
EAGLE-3-14	2000	-$170.32	Reinstated on greenbelt
EAGLE-3-1	2000	-$129.39	Reinstated on greenbelt
EAGLE-3-13	2000	-$9.63	Reinstated on greenbelt, error on last adjustment
901-2273	2000	-$128.21	Personal property taken off

Motion: Commissioner Ross motioned to accept the BOE changes and the Tax Adjustments by the Assessors office. Commissioner Kappen second. Motion carried. Roll Call Vote: All Commissioners voting Aye.

Resolution 00-20  "A Resolution designating the day after Thanksgiving as the Duchesne County Employees Personal Preference Vacation Day Annually"  (Refer to Clerk's Office).

Motion: Commissioner Kappen motion to accept Resolution 00-20 effective November 13, 2000. Commissioner Ross second. Motion carried. Roll Call Vote: All Commissioners voting Aye.

The Clerk/Auditor noted that the Moratorium on Sexually Oriented Businesses is up and should be extended or passed.  Motion: Commissioner Ross motioned to extend for another 90 days the moratorium on Sexually Oriented Business effective November 13th. Motion second by Commissioner Kappen. Motion carried. Roll Call Vote: All Commissioners voting Aye.

Approval of Policy and Procedure Manual Changes - Judy Mutton   Motion: Commissioner Ross moved to accept changes to Section 3 - Anti-Nepotism, (see attached) motion second by Commissioner Kappen. Motion carried. Roll Call Vote: All Commissioners voting Aye.   (Refer to Clerk's Office).

Auditor's Office - Vouchers - Department Head Timesheets
Timesheets: Leann Stewart, Deputy Clerk/Auditor presented the Commissioners with Department Head timesheets for their signatures.

Vouchers: Diane Freston Clerk/Auditor presented vouchers #70961-71114 totaling $241,309.47 and pre-draw #67521, in the amount of $26,514.43 with the grand total of $267,823.90 for approval.  Motion: Commissioner Ross motioned to approve the Vouchers. Commissioner Kappen second. The motion carried. Roll Call Vote: All Commissioners voting Aye.

2001 County Bookmobile Contract #6326 in the Amount of $60,266.57  Motion: Commissioner Ross motioned to adopt Bookmobile Contract #6326. Commissioner Kappen second. Motion carried. Roll Call Vote: All Commissioners voting Aye.

Executive Session - Pending Litigation
Motion: Commissioner Kappen motioned to go into Executive Session at 3:15PM. Commissioner Ross second. Motion carried. Roll Call Vote: All Commissioners voting Aye. 

Motion: Commissioner Kappen motioned to go out of Executive Session at 3:45PM. Commissioner Ross second. Motion carried. Roll Call Vote: All Commissioners voting Aye.

Adjournment: - 3:45 PM

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