Clerk/Auditor
Minutes
Duchesne County
Commission Meeting

Duchesne County
Commission Meeting

The following document has been re-formatted from the original for Internet accessibility.  County Commission Minutes, in their original format, are available through the Office of the County Clerk/Auditor.

MINUTES FOR REGULAR COMMISSION MEETING HELD AUGUST 28, 2000 BEGINNING AT 1:00 P.M. IN THE COMMISSION BOARD ROOM
IN DUCHESNE, UTAH

Commissioners Present:  Commission Chairman Guy R. Thayne, Commissioner F. Ted Kappen, and Commissioner Larry S. Ross.

Others Present:  Blaine & Elaine Berger, Road Supervisor Douglas Nielsen

Prayer: Commissioner Ted Kappen
Pledge of Allegiance

Minutes: Minutes for August 21st were read.  Motion: Commissioner Larry Ross motioned to approve the minutes with corrections, Commissioner Ted Kappen second, the motion carried. Roll Call Vote: All Commissioners Voting Aye.

...............Kim Hall, Howard Cooper, and Jim Steinmetz
joined the meeting...............

Road Items - Supervisor Doug Nielsen
Supervisor Nielsen had planned to give the Commission a report on Fund 41, but the Auditor, Diane Freston is out of town due to a death in the family.

Doug reported that he had an offer of $6,500.00 from Wheeler Machinery for the old 1979 Case Backhoe. Wheeler will take the Case Backhoe in exchange for a one year lease of a new Cat 416 C Backhoe. The lease is for unlimited hours, the Road Department will be responsible for the fuel and tire costs and for greasing every 8 hours. Wheeler will send someone out to service the Backhoe. At the end of the lease each year Wheeler will exchange the Backhoe with a new one for the same price of $6,500.00. Wheeler Machinery Company has the option to change any of the conditions upon one (1) year notification to the county for approval.

Motion: Commissioner Ross motioned to enter into the lease agreement with Wheeler Machinery Company for the New Cat 416 C Backhoe. Commissioner Kappen second, motion carried. Roll Call Vote: All Commissioners Voting Aye.

Commissioner Kappen asked Supervisor Nielsen if they had started paving on the forest yet. Doug stated that they had not, but were hoping they would by the end of the week, the Forest Service had run into some Right of Way problems.

Commissioner Kappen suggested to Doug that it would be a good idea to hire some extra trucks if needed to get the rest of the Tar Sands on the roads before the weather gets to cold.

...............Leo Brady joined the meeting...............

Supervisor Nielsen stated that Burdick Paving will be flushing all the newly chipped roads and the striping will start on the 6th of September. The Commission would like to add the Arcadia and Bluebell roads to the list to be striped. 

Motion: Commissioner Kappen motioned to have the Arcadia and Bluebell Roads striped, motion second by Commissioner Ross, the motion carried. Roll Call Vote: All Commissioners Voting Aye.

Ordinance 00-171 Review (attached)

..............Judy Mutton was called in to attend the meeting...............

Elaine Berger stated that the ordinance looked good to her but she had a few questions about the ordinance, one being on #3 Title 41, Chapter 6 of the Utah Code. Judy Mutton stated it was in regards to licensing and insurance of the vehicles.

...............Sue and Keith Coleman joined the meeting..............

Commissioner Ross felt that there should be restricted use during the general rifle hunt in October, because the Red Creek Road would have a lot more traffic on it at this time. He also felt that the ordinance should designate a starting and ending point.

Commissioner Thayne mentioned that the ATV's should stay on the county road and not on private property.

Judy Mutton asked if a copy had been sent to DWR and the Sheriff? Commissioner Thayne stated they would send them one when the final draft had been completed.

Commissioner Thayne invited the 3 gentlemen in the back (Mr. Hall, Mr. Cooper, and Mr. Steinmetz) to address the Commission with their concerns. They presented the Commission with an announcement of a community meeting. It is their wish that a Commissioner attend the meeting on August 31st in the Moon Lake Building regarding the offensive odors from the disposal ponds owned by Chris Denver (Water Disposal Inc.).

Report on Mental Health Audit - Commissioner Kappen
Commissioner Kappen reviewed the letter from the Department of Human Services, Division of Mental Health and the audit report from Northeastern Counseling Center.  (See attachment).

Commissioner Kappen declared that Kyle Snow is doing a commendable job, and in the future it should be policy to hire management personnel such a director's with a financial background to oversee the financial matters of Northeastern Counseling.

Motion: Commissioner Kappen motioned to accept the letter from the Department of Human Services and the Financial Report on Northeastern Counseling, Commissioner Ross second. Motion carried. Roll Call Vote: All Commissioners Voting Aye.

Commissioner Kappen expressed some concerns about the procedures of the audit on Northeastern Counseling Center, "it is 6 months late" he stated. Commissioner Ross suggested that a letter be prepared by Commissioner Kappen stating that the Commission is not pleased with the late date of the report.

Motion: Commissioner Ross motioned that a letter be sent to Northeastern Counseling regarding the timeliness of Audits in the future, motion seconded by Commissioner Kappen. Motion carried. Roll Call Vote: All Commissioners Voting Aye.

Auditor's Office - Vouchers - Tax Adjustments

Vouchers: Andrea Higbee, Deputy Clerk/Auditor presented vouchers #69881 to #69952 totaling $163,202.00 for approval.

...............Roger Hicken joined the meeting...............

Tax Adjustments - Assessor

Personal Property	-$80.00	Paid Twice on Truck
Personal Property	-$150.00	Paid Twice for Pontiac car

Motion: Commissioner Ross motioned to accept vouchers #69881 thru #69952 totaling $163,202.00 and the Tax Adjustments for Jared Jensen and Ralph Anderson. Motion second by Commissioner Kappen, motion carried. Roll Call Vote: All Commissioners Voting Aye.

Roger Hicken - Discussion on Delinquent Payment to CUP for Water Treatment Costs  Deputy Attorney Roland Uresk was asked to be present. Roger stated that he had been approached by the CUP Board wanting to know why the Starvation Water Users Association were not paying their water treatment bills. Mr. Hicken informed the Commission that the Association was delinquent $218,000.00.

Roger reported that some of the water districts are paying their assessment to Duchesne City, who in turn is suppose to send the money to CUP. He remarked, "If that is true he would like to know where that money is sitting and who is accountable for it". Mr. Hicken stated he could get information on how much each water district assessment is.

Commissioner Ross questioned why the CUP had let the billing go so long.

Commissioner Ross asked Deputy Attorney Uresk if the Commission is responsible for auditing the Water Districts. Deputy Attorney Uresk replied that it is up to the State to perform the Audit. Commissioner Ross advised Mr. Hicken to have Dave Prichard write the Commission a letter explaining the situation.

Neal Potter - Building and Grounds, Glenna Mayhew- Fair Board   Neal & Glenna approached the Commission with some concerns regarding the old blue building at the Fair Grounds. Neal stated that most of the chairs and tables that were stored there are missing. He asked the city secretary, Joan Foy where they were, and she stated "they had been loaned out and not returned".

Glenna asked the Commission if the Fair Board could keep their current office space year round or will the fair board need to find a place to store the supplies and equipment during the rest of the year.

Mr. Potter suggested that the county keep the building and use it for rentals instead of the Gateway Senior Center.

Commissioner Ross stated that if the building is needed then we should keep it.

Mr. Potter feels that it would be to our advantage to keep the building and fix it up.

...............Vern Peterson joined the meeting...............

Vern Peterson - American Legion
Mr. Peterson asked the Commissioners if there was a room in the old county building that the Auxiliary could use once a month for meetings.

Commissioner Ross answered that the room formally used by the Water District is available, they may use it at no cost until it is needed for rental.

Mr. Peterson wondered if they would need to be bonded.

Deputy Attorney Uresk stated that he should check the legion policy for liability coverage.

Disclosure Statement - Carol Casey
Attorney Gillespie stopped by the Clerk's office with a Disclosure Statement to file with the Commission, the Disclosure is on file for review in the Clerk's office.

Meeting Adjourned at 3:00 PM

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